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Administrative Assistant resume skills and keywords

In 207 Administrative Assistant job postings from 156 employers analysed on October 23, 2026, the most requested skills are Communication (83 %), Attention to detail (73 %), Administrative Support (51 %), Microsoft Office (49 %) and Microsoft Excel (46 %). Of the top 40 skills, 22 are hard skills, tools or certifications and 18 are soft skills.

Download the full list as a CSV or check your own resume against a posting with the free keyword scanner.

Top 40 skills in Administrative Assistant job postings

Skills requested in 207 Administrative Assistant job postings, by share of postings
SkillShare of postingsType
Communication83 %Soft skill
Attention to detail73 %Soft skill
Administrative Support51 %Hard skill
Microsoft Office49 %Tool
Microsoft Excel46 %Tool
Microsoft Outlook37 %Tool
Organizational skills36 %Soft skill
Leadership35 %Soft skill
Microsoft Word34 %Tool
Customer service31 %Soft skill
Logistics30 %Hard skill
Problem Solving28 %Soft skill
Time Management24 %Soft skill
Professionalism23 %Soft skill
Collaboration22 %Soft skill
Microsoft PowerPoint21 %Tool
Data entry17 %Hard skill
Google Workspace17 %Tool
Interpersonal skills16 %Soft skill
Project Management11 %Hard skill
Compassion11 %Soft skill
Flexibility11 %Soft skill
Orientation10 %Hard skill
Purchase orders10 %Hard skill
Calendar management9 %Hard skill
Procurement9 %Hard skill
Accountability9 %Soft skill
Payroll9 %Hard skill
Office Management8 %Hard skill
AI Tools8 %Tool
Self-motivated8 %Soft skill
Teamwork8 %Soft skill
Empathy8 %Soft skill
Office Administration7 %Hard skill
Driver license7 %Certification
Account reconciliation7 %Hard skill
Bilingual6 %Soft skill
Meeting Coordination6 %Hard skill
Decision making6 %Soft skill
Concur6 %Tool

Hard skills vs soft skills vs tools and certifications

Hard skills (13)

Soft skills (18)

Tools and software (8)

Certifications and licenses (1)

Keyword phrases recruiters use

Multi-word phrases that recur across these administrative assistant postings, with the share of postings that use each one.

word excel 22 %special projects 21 %multiple priority 18 %expense reports 18 %confidential information 16 %sound judgment 16 %travel arrangements 15 %follow through 15 %handle confidential 13 %excel powerpoint 13 %maintain confidentiality 12 %front desk 11 %competing priority 11 %business administration 11 %daily operations 10 %

How to use this on your resume

Treat the table as a checklist, not a script. Put the skills you genuinely have in your skills section, using the same wording as the posting, and back the top ones with a bullet that shows the result.

Each job posting differs from the average, so compare your resume with the actual ad: paste it into the resume keyword scanner to see which terms you already have and which are missing. The ATS keywords guide explains where to place them so applicant tracking systems read them.

Skip any skill you cannot talk about in an interview; a keyword that falls apart under one question costs more than it gains. For a full layout with these skills in context, see the Administrative Assistant resume example. Then prepare for the Administrative Assistant interview questions that test them.

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Administrative Assistant resume skills: FAQ

Which skills matter most for a Administrative Assistant resume?

In 207 Administrative Assistant job postings analysed on October 23, 2026, the most requested skills were Communication (83 %), Attention to detail (73 %), Administrative Support (51 %), Microsoft Office (49 %) and Microsoft Excel (46 %). Lead your skills section with the ones you can back up, and show them in your experience bullets too.

Should I list soft skills on a Administrative Assistant resume?

Yes, but prove them rather than list them. 18 of the top 40 skills in these postings are soft skills, led by Communication (83 % of postings). Show them through results in your bullets, for example a project you coordinated or a process you explained.

Which tools and certifications do Administrative Assistant postings ask for?

The tools and certifications named most often were Microsoft Office (49 %), Microsoft Excel (46 %), Microsoft Outlook (37 %), Microsoft Word (34 %), Microsoft PowerPoint (21 %) and Google Workspace (17 %). List the ones you have exactly as the posting writes them.

Where does this data come from?

From 207 public Administrative Assistant job postings at 156 employers, collected on October 23, 2026 from Greenhouse (163), Lever (29) and Ashby (15). A skill's share is the number of postings that mention it divided by 207. The data is updated quarterly and can be downloaded as a CSV.

Method and data

Source: 207 public job postings for administrative assistant roles (titles such as Administrative Assistant, Office Assistant, Senior Administrative Assistant and Administrative Coordinator) at 156 employers, collected on October 23, 2026 from employer applicant tracking system job boards: Greenhouse 163, Lever 29 and Ashby 15. Employers in the sample include One Medical, Michels Corporation, Northpoint Recovery Holdings, LLC, Point72, Holder Construction and InterSystems. A skill's share is the number of postings that mention it divided by 207. Updated quarterly. Download the data: administrative-assistant-resume-skills.csv (CC BY 4.0). Browse skills for other roles.